How to Schedule a Fortnightly Meeting in Microsoft Teams

Microsoft Teams makes it easy to schedule recurring meetings, including fortnightly meetings (every two weeks). Whether you use the Teams calendar or Microsoft Outlook, you can set up a recurring Teams meeting in just a few clicks.

This step-by-step guide explains how to schedule a fortnightly meeting in Microsoft Teams and includes best practices for a smooth experience.

Method 1: Schedule a Fortnightly Meeting from Microsoft Teams

Follow these steps to create a recurring meeting directly from the Microsoft Teams calendar:

1. Open Microsoft Teams
2. Click on Calendar from the left navigation pane
3. Select New meeting
4. Enter the meeting title, date, time, and attendees
5. Click the Does not repeat dropdown
6. Select Custom
7. Set the recurrence to:
   • Repeat every: 2
   • Frequency: Weeks
   • Select the required day of the week
8. Choose an end date or leave it open-ended
9. Click Save

The meeting will now repeat automatically every fortnight with the same Microsoft Teams meeting link.

Method 2: Schedule a Fortnightly Teams Meeting Using Outlook

You can also create a recurring Microsoft Teams meeting from Outlook:

1. Open Microsoft Outlook (Desktop or Web)
2. Go to the Calendar
3. Click New Event or New Meeting
4. Enable Teams Meeting
5. Select Repeat or Recurrence
6. Choose Custom and set:
   • Repeat every 2 weeks
   • Select meeting day
   • Set an end date if required
7. Click Save

The meeting will sync automatically with Microsoft Teams and all invited participants.

Important Notes About Fortnightly Meetings in Teams

• The same Teams meeting link is used for all occurrences
• Changes to the series affect all future meetings
• Individual instances can be edited if needed
• Meetings follow the organizer’s time zone

Troubleshooting Tips

• Ensure Microsoft Teams and Outlook are updated
• Ask attendees to refresh their calendar if the meeting is not visible
• Verify external users are added correctly as attendees

Conclusion

Scheduling a fortnightly recurring meeting in Microsoft Teams is quick and efficient using either Teams or Outlook. By setting the meeting to repeat every two weeks, you can ensure consistent collaboration without manual scheduling.

If you manage meetings regularly, using recurring meetings in Microsoft Teams helps save time and ensures better attendance.